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School of Medicine Admissions

Information for Newly Accepted Students

Welcome to the Family!
Things you Need to Know and Do

Here is a list of everything you need to do to complete your pre-matriculation items.  We tried to give you all the information that you need, but we’re just a phone call away if you have questions. 


Medical Student Checklist


My Checklist                                                                                                           *Required!

Due Date:
*Accept the offer 2 weeks after offer
Join Facebook Group, Class of 2021 – Click Here  
Put Welcome Weekend on the calendar (May 5 & 6) April 28
*Register for White Coat, with size – Click Here (July 22) June 16
*Put The Launch (Retreat) on the calendar (July 23 – 25)  
*Put Orientation on calendar (July 26 – 28)  
*File FAFSA & Review Financial Aid website  
Review Scholarship Information  
*Submit final transcripts submitted to UTHSA Registrar & TMDSAS June 1
Review Course Requirement & Deficiency Information May 1
*Submit Criminal Background Check: CompuFACT Research Inc. – Click Here May 1
*Submit Immunization Record Form to Student Health Clinic May 1
Review Housing Information  
Review Curriculum, Syllabus, & Computer Requirements Information  

 

Matriculation Process in a Nutshell:

The Registrar’s Office will need to matriculate you into our student system in order for you to officially be seen as a student.  This process generally occurs by the end of March.  You will hear from the Registrar’s Office directly once this change occurs.   An email will be sent to you with your student ID number along with instructions on how to activate your student email account - typically by late March.  Upon receipt of the email from the Registrar’s Office you can then you log in to your student portal. The student portal provides information such as holds on your account for various things like transcripts, course audit, criminal background check, immunization record form and possibly others.  Various offices within the university are responsible for lifting these holds as you complete all your pre-matriculation items.  Once all holds are removed you will be able to register for classes and receive financial aid.  By late April the Registrar’s Office will email you with instructions on how to complete the web registration process.

 


 

Connect with your future classmates! 
Please join the Class of 2021 student Facebook group. http://som.uthscsa.edu/Admissions/images/icon-facebook25x25.gif

 

Class of 2021 Welcome Weekend:
Date: Friday, May 5, 2017 & Saturday, May 6, 2017
Time: On Friday, the event will begin at 6:00 PM.  Saturday, you can anticipate a full day from 9:00 AM to 4:00 PM.
Location: UT Health San Antonio Main Campus (7703 Floyd Curl Drive, San Antonio, TX 78229)
Highly Recommended
Deadline: April 28, 2017
Contact Person: Vanessa Torres, 210-567-6080 & torresv@uthscsa.edu
Registration Link: RSVP here
Information: Join us on May 5 & 6, 2017 for Welcome Weekend to celebrate the Class of 2021.  You will meet your classmates and enjoy a day full of activities and information on housing, roommates, the curriculum, financial aid, student life, student organizations, and socializing.  This event is at no cost! A detailed schedule of events will be available soon.

 

White Coat Ceremony: 
Date: Saturday, July 22, 2017
Time: 10:00 AM to 11:30 AM (doors open at 9:00 AM)
Location: Tobin Center for the Performing Arts (100 Auditorium Circle, San Antonio, TX 78205)
Parking: Click here to view parking information for The Tobin Center for the Performing Arts.
Required
Deadline: June 16, 2017
Contact Person: Rochelle Valera, 210-567-4430 &  valerar@uthscsa.edu  
Registration Link: Entering students will be required to RSVP online. Please select this link to register.
Information: School of Medicine faculty will greet you as you enter the medical profession. Each of you will receive a white coat as a concrete symbol of your new professional role. The White Coat Ceremony was initially conceived by Dr. Arnold P. Gold, a faculty member at Columbia University College of Physicians and Surgeons, and today many medical schools have such a ceremony. The White Coat Ceremony is your initial entry into the medical profession, so professional attire is highly desirable. Please keep in mind that the ceremony proceeds quickly; therefore, we limit individuals who place the coats on students to faculty only.

 

Family Orientation
Date: Sunday, July 23, 2017
Time: 10:00 AM to 12:00 PM
Location: Academic Learning & Teaching Center, Room TBA
Contact Person: Rochelle Valera | 210-567-4430 | valerar@uthscsa.edu  
Registration Link: Coming soon!
Information: Wondering what medical school will be like for you who are spouses, parents, and significant others? Send your student off to Retreat and join Drs. Eddins and Kellaway, deans of the UME office for a light breakfast, an information session and tour of The Long School of Medicine.

 

The Launch (Retreat):
Date: Sunday, July 23, 2017 – Tuesday, July 25, 2017
Time: Agenda will be provided at a later date.
Location: Flying L Ranch in Bandera, Texas (566 Flying l Drive, Bandera, Texas 78003)
Required
Contact Person: Rochelle Valera, 210-567-4430 & valerar@uthscsa.edu  
Registration: Registration is not necessary as all new students are required to attend.
Information: Lots of fun to be had at the retreat! You’ll have a blast socializing, playing games, and making new friends. More details about the retreat activities will be sent closer to the event.

 


 

Orientation:
Date: Wednesday, July 26, 2017 – Friday, July 28, 2017
Time: Agenda will be provided at a later date.
Location: UT Health San Antonio Main Campus (7703 Floyd Curl Drive, San Antonio, TX 78229)
Required
Contact Person: Rochelle Valera, 210-567-4430 & valerar@uthscsa.edu  
Registration Link: Registration is not necessary as all new students are required to attend.
Information: This is the time you will learn about textbooks, laptop check, ID badge, health insurance, etc. More details about orientation activities will be sent closer to the event.

 

FAFSA & Financial Aid Website:
Required

  • File your FAFSA annually every October 1st. .
  • Complete financial aid office application
    • Pay attention to any and all emails sent to you by the Financial Aid Office to your Livemail Account.
    • Also set up for direct deposit so you don’t get your money by snail mail
  • Financial Aid Inquiries: Please contact the Office of Financial Aid directly with any financial-aid related questions. Their office number is 210-567-2635 or visit their website at http://students.uthscsa.edu/financialaid/.

 

Scholarships:
Traditionally our school has awarded scholarships at the time of matriculation, in addition to travel awards and other scholarships throughout your four years here.  We have made a few scholarship offers in the recent past, and will award more in the weeks to come.  There is a generous amount of general scholarship dollars, divided among almost all of our students at the beginning of the year.  (Students who have filled the necessary documents below stated below.) Most of our students will benefit from these funds, and they help to defray the amount of loans you will need throughout medical school. 

 

In order to be eligible for any scholarship awards, it is VERY important to do two things:
1.  Fill out your FAFSA, and put our school in the list of six schools that you can enter. Your FAFSA will be processed by the school once you are matriculated. You can expect an email from the Office of Veteran Services and Financial Aid as soon as your application is loaded with the next steps in processing.
2.  Fill out our scholarship application, which will be available in the near future and after matriculation. (We will be letting you know when the link is open.)  Much of this information is already in your TMDSAS application, so you can copy and paste, to save you a little time.  For step-by-step scholarship application instructions click here.

In addition, our out-of-state students are eligible for competitive scholarships that will allow them in state tuition, a value of nearly $75,000. A scholarship application is required annually in order to receive the award.

 

Read more in these links, there are many helpful tips:
General info: Scholarships

The Long School of Medicine specific: School of Medicine Scholarships
Sample application from 2016, use this as a template: Sample Scholarship Application 2016

 

A scholarship opportunity through the US Navy:
Navy Health Professions Scholarship Program is designed to provide a financial incentive for students entering or currently in medical school to complete degree requirements and obtain a commission in the Medical Corps. Click here to view benefits, eligibility requirements and service obligations of this scholarship program.

 


 

Final Transcripts to UT Health SA Registrar & TMDSAS 
Required
UT Health San Antonio Office of the Registrar requires official and original transcripts from all institutions you have previously attended. No student may register for coursework until these transcripts are received by the Office of the Registrar. All final transcripts, including coursework successfully completed and degrees earned (if any), must be received in the Office of the Registrar before Friday, June 30, 2017. Visit the UT Health San Antonio catalog page to view the university transcript requirements policy. 

Please mail transcripts to:
UT Health San Antonio
Office of the Registrar 
7703 Floyd Curl Dr., MC 7702
San Antonio, TX 78229-3900
Email: registrars@uthscsa.edu

 

Course Requirement & Deficiency Information:
Course requirements for our school can be found at this link. The Registrar’s Office will audit your transcripts after you are matriculated into the student system (March) and all your transcripts have been received. You will be notified if they find any deficiencies, and given instructions about how to proceed.

 

Criminal Background Check: CompuFACT Research Inc. 
Required
Deadline: May 1, 2017
Contact Person: Vanessa Torres, 210-567-6080 & torresv@uthscsa.edu
Registration Link: Click Here
Information:  A successful background check is required prior to matriculation at the UT Health San Antonio Long School of Medicine. We will start removing holds after May 1, and until the start of the fall semester. Please keep in mind it can take up to 3 days to complete a background check. Based on your authorization, the UTHSCSA School of Medicine will receive background information from Compufact Research.  Fee is approximately $35, payable by credit card. If you have any technical problems please contact the background check company, Compufact Research at support@compufact.com for assistance.

 

Immunization Requirements: 
Required
Deadline: May 1. Fax or email your Immunization Record to The Student Health Center at 210-567-5903 or SHC@UTHSCSA.edu once you have been issued a student ID number by the Registrar’s Office.
Contact: Student Health Center, 210-567-9355 & SHC@uthscsa.edu
Link: For accepted students, the student immunization record can be downloaded here.
Information: University policy mandates a full completed immunization profile prior to registration. Immunization UT Health San Antonio immunization information information/policy is provided on the Student Health & Wellness Center Website.

 


Housing Information: 
As you may recall from your interview day, there is no student housing on campus. The Office of Student Life maintains a list of available housing as well as a list of students seeking roommates for UT Health San Antonio students, faculty, and staff only. The Office of Admissions has collected neighborhood and apartment reviews from our current students. Please click here to access this helpful guide.

 

Curriculum, Syllabus, & Computer Requirements: 
Information about the UT Health San Antonio Long School of Medicine Curriculum can be found here. Please take the time to review this information and be ready to hear in depth information at Welcome Weekend. The Office of Undergraduate Medical Education will distribute computer specifications, equipment requirements and syllabi fees in mid-May 2017.

 

Medical Student Checklist