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Frequently Asked Questions about the

EPC Portal:

  • What types of concerns can be submitted through the portal?
    The EPC portal is a tool to track professionalism issues: 1)  that do not meet the professionalism expectations of the UTHSCSA SOM; 2)that breach the Student Code of Professional Conduct; and 3) to provide members of the UTHSCSA community an avenue to bring to the attention of the administration unprofessional  behavior among faculty, staff and students.  The portal can be used to report a wide array of incidents. 
  • Examples of unprofessional behavior:
    • For a mandatory lecture, a student in attendance signs the roll for a classmate who is not present.
    • A student or faculty physician is overheard sharing confidential patient/standardized patient information in a   
      public area.
    • A staff member belittles a student for asking an appropriate question.
    • A student observes a classmate violate academic integrity on a piece of assessment.
  • Who can use the portal to make a report?
    Any active member of the UTHSCSA community with a valid ID, username and password.
  • Who will see the information that is submitted via the portal?
    The report is first reviewed by the Assistant Dean of Student Diversity and Professional Development.  One of the Student Affairs Deans may be consulted dependent upon the nature of the incident, and the content of the report may be shared in that case, but not the name of the individual who submitted the report or the individual of concern named in the report unless deemed absolutely necessary.
  • Will the information submitted via the portal be confidential?
    Yes-unless the reported incident indicates that someone is at immediate risk or in imminent danger. 
  • Will someone from the UME Office contact me regarding my submission?
    Not necessarily.  Once you have accessed the portal, there is the option to indicate whether you would like to be contacted as a follow-up to your report.  In the event that there is a follow-up report, there is no guarantee that the outcome can be shared.
  • Will the individual about whom the report is generated be contacted about the concern?
    Not necessarily.  The nature of the report will determine whether or not the individual in question will be contacted. 
  • Will the reported individual know who made the report? 
    No. However in some cases the reported individual may know who made the report simply by the nature of the incident as there are frequently only a very limited number of people who know about the event.